HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees

Held September 15, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill
Recording Secretary: Claire Tietjen

EXCUSED:

Ms. Hawkins called the meeting to order at 6:03 p.m.

Mr. Rosner made a motion, seconded by Ms. Berger, to approve the agenda for the September 15, 2020, Board of Trustees Meeting. The vote was unanimous.

Ms. McKenna-Bausch made a motion, seconded by Mr. Rosner, to approve the Library Board of Trustees Minutes of July 21, 2020. The vote was unanimous.

A period of public expression was held.

A motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, that Warrant #3, July End of Month, totaling $519,289.66 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #4, August Disbursements, totaling $291,422.39 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, that Warrant #5, August End of month, totaling $313,188.84 is paid. The vote was unanimous.

A motion was made by Ms. McKenna-Bausch, seconded by Mr. Rosner, that Warrant #6, September Disbursements, totaling $211,330.02 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, to approve the asset disposal of various computers/equipment, as presented, that were fully depreciated. The vote was unanimous.

Business Manager Ms. Mulvihill stated they are waiting to hear from the auditors as to when they will be at the library. Also mentioned were the plans for a new postage machine for the Reference Department.

The By-laws Committee met in July and came up with a strategy to have the By-laws and polices updated/revised.

The Labor Management Committee met and will be discussing various items in Executive Session.

Mr. Rosner made a motion, seconded by Ms. Berger, to accept the Personnel Report for September, 2020. The vote was unanimous.

Assistant Library Director Kristine Casper briefly reviewed some items contained in her written report. She stated that she has one quote, and is still waiting on another quote, for the replacement of seven windows in the Youth & Parent Services Department.

A motion was made by Mr. Rosner, seconded by Ms. Berger, to approve the purchase of replacement windows not to exceed $16,000. The vote was unanimous.

Assistant Library Director Teresa Schwind stated she is getting various research inquiries from different states. She is also working on getting quotes for a new website, looking into a new library logo and replacement carpeting for the lower level.

Library Director Joanne Adam briefly reviewed her written report highlighting items relating to staffing, negotiations and early voting at the Station Branch. She also talked briefly about a town event “Masks on Main”, a work from home policy, as well as the appointment of a new library treasurer.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, to accept the appointment of Renata Robak as Library Treasurer for the remainder of fiscal year 2020-2021. The vote was unanimous.

A second period of public expression was held.

At 6:51 p.m., a motion was made by Ms. Berger, seconded by Mr. Rosner, to enter Executive Session to discuss contract negotiations. The vote was unanimous.

At 7:24 p.m., Ms. Hawkins reconvened the meeting.

At 7:25 p.m., a motion was made by Ms. Hawkins, seconded by Mr. Rosner, to adjourn the meeting. At 7:26 p.m., the meeting was adjourned.

Respectfully Submitted:                Prepared By:

_________________________ _____________________________
Pat McKenna-Bausch, Secretary        Claire Tietjen, Recording Secretary