HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees

Held October 20, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill

EXCUSED:

Ms. Hawkins called the meeting to order at 6:05 p.m.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the agenda for the October 20, 2020, Board of Trustees Meeting. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of September 15, 2020. The vote was unanimous.

A period of public expression was held. There was no public present.

A motion was made by Ms. Berger, seconded by Mr. Rosner, that Warrant #7, September End of Month totaling $342,206.03 is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Hawkins, that Warrant #8, October Disbursements, totaling $269,959.90 is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #9, Q3 Medicare Reimbursements is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill verified that the cash balance as of the end of September is approximately seven million dollars and does not reflect the recent retiree payouts. These payouts will be reflected next month. Ms. Mulvihill also mentioned that the auditor will be on site the first week of November to complete the annual audit.

The Labor Management committee (Ms. McKenna-Bausch and Mr. Rosner) met to discuss the collective bargaining agreement being negotiated with the union. They will have more details next month as negotiations progress.

A motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, to accept the September, 2020, Personnel Report as presented. The vote was unanimous.

Assistant Library Director Kristine Casper gave an update on the quotes for the possible window replacement in Youth & Parent Services at the Main. The second quote raised several red flags regarding the feasibility of replacing only part of the windows and it is prudent at this time to get additional quotes from more contractors before going forward.

Assistant Library Director Teresa Schwind discussed that she is in talks with several web design companies to update our webpage as the current developer is retiring. Ms. Schwind also discussed the quotes on State Contract regarding new carpeting for the Art Gallery and front staircase. A copy of the plaque presented to Ms. Delores Thompson at the Station Branch on October 16, 2020 will be on display at the Station Branch library.

A motion was made by Ms. Scolnick, seconded by Ms. Hawkins to approve spending up to $12,000 to replace the worn carpet on the front staircase and in the Art Gallery. The vote was unanimous.

Library Director Joanne Adam reviewed her written report confirming that we will continue to host virtual programming into the new year except for a Blood Drive scheduled for next month that will be by appointment. We are currently interviewing to replace a few positions vacated due to retirement.

The Station Branch is an early voting site for the upcoming Presidential Election. Staff from the Board of Elections manages all elements of the voting process. Library Security staff will be on hand to assist with crowd control, if necessary.

Ms. Adam has been speaking with appraisers to have the Station Branch building appraised in anticipation of possible purchase when the lease is up.

Ms. Adam presented the Board with a Memorandum of Agreement regarding the staff compensation of errand service.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner to accept the Memorandum of Agreement regarding staff compensation of errand service. The vote was unanimous.

Secretary Ms. McKenna-Bausch shared a thank you note the Board received from Claire Tietjen expressing her gratitude for the gifts, retirement party, and overall support from the Board and the library.

A second period of public expression was held. There was no public in attendance.

At 6:55 p.m., a motion was made by Ms. Hawkins, seconded by Ms. McKenna-Bausch to enter Executive Session to discuss a personnel issue. The vote was unanimous.

At 7:10 p.m., Ms. Hawkins reconvened the meeting.

At 7:11 p.m., a motion was made by Ms. McKenna-Bausch, seconded by Ms. Hawkins to adjourn the meeting. At 7:11 p.m., the meeting was adjourned.

Respectfully Submitted:                     Prepared By:

_________________________        _____________________________
Pat McKenna-Bausch, Secretary      Kristine M. Casper, Assistant Library Director