HUNTINGTON PUBLIC LIBRARY

338 Main Street

Huntington, New York 11743

MINUTES

Of a Regular Meeting of the Library Board of Trustees

Held November 17, 2020, Via
  Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger
Kimberly Hawkins
and Chuck Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind

EXCUSED: Business Manager: Jennifer Mulvihill

Ms. Hawkins called the meeting to order at 6:07 p.m.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the agenda for the November 17, 2020, Board of Trustees Meeting. The vote was unanimous.

Ms. McKenna-Bausch made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of October 20, 2020. The vote was unanimous.

A period of public expression was held. There was no public present.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant #10, October End of Month totaling $506,126.58, is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. McKenna-Bausch, that Warrant #11, November Disbursements, totaling $706,638.16 is paid. The vote was unanimous.

The Policies & Bylaws committee (Ms. Berger and Ms. Scolnick) met to discuss updates to Section 400 of the policy manual.

The Facilities & Renovation committee (Ms. McKenna-Bausch and Ms. Berger) met to discuss the need for a new HVAC maintenance contract for the upcoming year.

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, to accept the November, 2020, Personnel Report as presented. The vote was unanimous.

Assistant Library Director Kristine Casper answered questions related to early voting at the Station Branch.

Assistant Library Director Teresa Schwind discussed the quotes obtained in researching a new website developer.

Library Director Joanne Adam discussed plans being put in place related to the pandemic. A Micro Cluster Plan and Health Emergency Plan outlining policies and procedures to take place should infection rates spike are being discussed with Suffolk Cooperative Library System and neighboring libraries. An appraiser has been hired to assess the Station Branch. There has been a hold up at Civil Service due to the pandemic and recent requests are finally being reviewed.

Assistant Director Kristine Casper presented the quotes for a new HVAC Maintenance contract. A motion was made by Mr. Rosner, seconded by Ms. Hawkins to accept the new HVAC Maintenance contract with Thermal Solutions, Inc. as presented. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Mr. Rosner to hire Communico to host and develop the library’s website at a cost of $10,000.00 a year, up to $15,000.00 for related costs. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. Berger to accept the proposed SCLS FY 2020-2021 Operation Budget as presented. The vote was unanimous.

Secretary Ms. McKenna-Bausch shared a note the Board sent to library staff member Tom Cohn and a thank you note received from new Treasurer, Renata Robak, for the opportunity to work at the Huntington Public Library.

A second period of public expression was held. There was no public in attendance.

At 7:05 p.m., a motion was made by Mr. Rosner, seconded by Ms. Scolnick to adjourn the meeting. At 7:05 p.m., the meeting was adjourned.

Respectfully Submitted:                     Prepared By:

_________________________        _____________________________
Pat McKenna-Bausch, Secretary      Kristine M. Casper, Assistant Library Director