HUNTINGTON PUBLIC LIBRARY
338 Main Street
Huntington, NY 11743

MINUTES

Unapproved

Of a Regular Meeting of the Library Board of Trustees
Held July 20, 2021,
Main Library

PRESENT: Trustees: Kimberly Hawkins, Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Charles Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill

EXCUSED:

Ms. Hawkins called the meeting to order at 6:10 p.m.

Ms. Berger made a motion, seconded by Ms. Scolnick, to approve the agenda as presented for the July20, 2021, Board of Trustees Meeting. The vote was unanimous.

Ms. Hawkins made a motion, seconded by Ms. Scolnick, to appoint Joanne Adam to act as Chairperson. The vote was unanimous. Ms. Adam proceeded with the Election of Officers for 2021-2022

Ms. Scolnick made a motion, seconded by Mr. Rosner to nominate Ms. Hawkins to the office of President for 2021-2022. The vote was unanimous.

Ms. Hawkins made a motion, seconded by Ms. Berger to nominate Ms. McKenna-Bausch to the office of Vice President for 2021 – 2022. The vote was unanimous.

Ms. Berger made a motion, seconded by Ms. Hawkins to nominate Ms. Scolnick to the office of Secretary for 2021-2022. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Ms. Hawkins to nominate Ms. Berger to the office of Financial Officer for 2021-2022. The vote was unanimous.

Chairperson, Ms. Adam made a motion, seconded by Ms. Berger, to turn the meeting over to President, Ms. Hawkins. The vote was unanimous. 

Ms. Hawkins continued with the annual appointments. 

Mr. Rosner made a motion, seconded by Ms. Scolnick to re-appoint the legal counsel, Law Offices of Hamburger, Maxson, Yaffe, & Martingale, LLP – Andrew Martingale, Partner for 2021-2022. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Rosner to re-appoint the library auditor, Baldessari & Coster LLP, Ted Schlomann, Partner for 2021-2022. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Scolnick to re-appoint the Long Islander and Newsday as the Newspapers of Record for 2021-2022. The vote was unanimous. 

Ms. Scolnick made a motion, seconded by Ms. Berger to re-appoint Renata Robak, Library Treasurer for 2021-2022. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Mr. Rosner to re-appoint TD Bank and The First National Bank of Long Island as the Official Banks of Record for 2021-2022. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Mr. Rosner to make the following standing committee appointments:

Budget & Finance: Annie Berger and Ann Scolnick
Station Branch Planning: Kimberly Hawkins and Charles Rosner
Personnel: Pat McKenna-Bausch and Ann Scolnick
By-laws & Policies: Annie Berger and Ann Scolnick
Foundation: Kimberly Hawkins and Chuck Rosner
Facilities and Renovation: Pat McKenna-Bausch and Ann Berger
Labor Management: Pat McKenna-Bausch and Charles Rosner
The vote was unanimous.
Signed copies of the Affirmation of Compliance relating to the Conflict of Interest policy were collected from the Board members. Ms. Scolnick made a motion, seconded by Ms. Berger to affirm the Conflict of Interest policy as presented. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Rosner to Establish the Time and Place of Regular Meetings for 2021-2022 as presented noting that the regular meetings are held on the third Tuesday of each month at 6:00 pm. The vote was unanimous.

Ms. Scolnick made a motion, seconded by Mr. Rosner to approve the Holiday and Sunday schedule for 2021-2022 as presented. The vote was unanimous.

Ms. Berger made a motion, seconded by Ms. Scolnick to approve the Fines and Fees Schedule for 2021-2022 as presented. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Scolnick to reaffirm the Library Procurement Policy as presented. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Scolnick to reaffirm the Library’s By-Laws as presented. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. Berger, to approve the Library Board of Trustees Minutes of June 15, 2021.  The vote was unanimous.

A period of public expression was held. 

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #29, June End of Month, totaling $328,840.93, is paid. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner, that Warrant #1, July Disbursements, totaling $361,235.70, is paid.  The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant #4, Q2 Medicare Reimbursements, totaling $28,981.68 is paid. The vote was unanimous. 

A motion was made by Ms. Hawkins, seconded by Ms. Berger, that Warrant #1, July Capital Fund, totaling $1,270.46 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill was available to answer any questions relating to her written report noting she had nothing new to add.

Committee Assignments: No committees met in June. 

A motion was made by Ms. Scolnick, seconded by Ms. McKenna-Bausch, to accept the July 2021, Personnel Report as presented.  The vote was unanimous.

Assistant Library Director Kristine Casper updated her report by relating the requested OWL Labs Meeting Pro has been ordered and is expected to arrive this week.  An update on the energy savings at the Main building following the recent renovations and rate changes was presented. Kristine wished Teresa Schwind well in her retirement. 

Assistant Library Director Teresa Schwind thanked the Board and expressed her pleasure in working with them; promising to keep in touch during retirement. Ms. Schwind is working with Ms. Nielsen, Department Head, Adult Reference in organizing a 9/11 20th Anniversary exhibit for September. She has also been working with Youth & Parent Librarian, Ms. Andrea Pavlik and Reference Librarian, Ms. Laura McKinley to iron out some of the glitches in the new Program Registration software. 

On behalf of the Board, Ms. Hawkins thanked Ms. Schwind for her years of service and wished her well in her retirement. 

Library Director Joanne Adam discussed the future of the Huntington Library Foundation and introduced Peggy Maher. Ms. Maher is a member of the Foundation Board and offered her ideas on the objectives and future plans of the Foundation. The Foundation Committee will plan to meet with Ms. Maher to discuss next steps. 

Ms. Adam also discussed the date and plans for running the Annual Budget vote April, 2022. The past two years our Budget Vote was run on the same day, time, ballot as the school district vote due to COVID-19 restrictions. 

Mr. Rosner made a motion, seconded by Ms. Hawkins to return to having the 2022 Library Annual Budget Vote on the Suffolk County common library vote day, Tuesday, April 5th at the library instructing Ms. Adam to make the necessary preparations. The vote was unanimous.

There will be articles in upcoming Long Islander editions on our Books at the Beach program and the Island Harvest Lunch program.

Ms. Adam also expressed her gratitude for Ms. Schwind’s expertise and wished her well in retirement. 

New Business: Ms. Hawkins made a motion, seconded by Mr. Rosner to approve Section 700 of the policy manual as presented. The vote was unanimous. 

Ms. Hawkins requested that Ms. Adam look into conducting a Diversity, Ethics, Inclusion (DEI) Audit for our organization. 

There was no Correspondence and Communication this month.

A second period of public expression was held. 

At 7:38 p.m., a motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch to enter Executive Session to discuss the negotiation of a real estate purchase. The vote was unanimous.

A motion was made by Ms. Hawkins, seconded by Mr. Rosner to allow Ms. Adam to spend up to $15,000. for phase 1 and phase 2 of an environment study to be conducted on the Station Branch property. The vote was unanimous. 

At 8:00 p.m., Ms. Hawkins reconvened the meeting.

At 8:03 p.m., a motion was made by Ms. Hawkins, seconded by Mr. Rosner to adjourn the meeting. At 8:03 p.m., the meeting was adjourned. 

Respectfully submitted:                                                                                             Prepared by:

_________________________                                                                                  ___________________________
Ann Scolnick, Secretary                                                                                             Kristine M. Casper, Assistant Library Director